AP Pro - Streamline Your Accounts Payable with AI & Automation

Why AP Pro is the Smartest Way to Manage Your Accounts Payable

Say goodbye to disconnected tools, manual bottlenecks, and compliance risks. AP Pro unifies your AP process from invoice capture to SAP posting — with intelligence built in.

Complete control over the AP lifecycle
Real-time visibility into every invoice
Seamless collaboration across departments
Reduced errors, faster approvals, and higher compliance

Built for SAP. Integrated with Microsoft 365. Tailored to your workflows

See AP Pro in Action

Watch how our solution transforms accounts payable workflows with AI and SAP integration.

How does AP Pro Works?

Invoice Capture

Automatically extract data from PDFs, scans, or emails using AI (Azure Form Recognizer).

Match & Validate

Auto-match invoices with PO and GR data. Smart checks detect duplicates and errors.

Approve Seamlessly

Route invoices to the right stakeholders via Outlook or Microsoft Teams for faster decisions.

Post to SAP

Push validated invoices directly into SAP (S/4HANA or ECC) with full audit traceability.

Monitor & Control

Track invoice status in real-time. View dashboards, handle exceptions, and stay compliant.

Key Features

Everything you need to transform your accounts payable process

AI-Powered Invoice Recognition

AP Pro leverages cutting-edge AI Document Intelligence powered by advanced machine learning algorithms to automatically extract critical details from invoices, such as invoice numbers, dates, vendor names, amounts, line-item details, and payment terms. This technology significantly reduces manual data entry, ensuring faster and more accurate invoice processing.

Supports PO, Non-PO & Service PO Invoices

Efficiently manage Purchase Order (PO), Non-PO, and Service PO invoices with advanced built-in validation rules and exception handling processes. This feature ensures that all types of invoices, whether related to purchase orders, services, or non-PO invoices, are automatically validated for accuracy before being processed.

PO Invoice

Non-PO

Service

Service PO

Automated 3-Way Matching

Our advanced and intelligent three-way matching system automatically cross-verifies invoice details with corresponding purchase orders and goods receipts in real time, ensuring that only legitimate and accurately fulfilled transactions are processed. This dramatically reduces the risk of overpayments, duplicate invoices, and fraud, while significantly speeding up the entire AP cycle.

MS Teams & Outlook Approvals

AP Pro establishes automated workflows that integrate with various Microsoft 365 applications, including Teams and Outlook, delivering a user-friendly and collaborative experience for stakeholders engaged in the approval process. The workflow is customizable to accommodate both twoway and three-way invoices.

Invoice Approval

INV-2023-004 needs approval

Custom Workflow Engine

Configure custom approval paths and routing workflows tailored to your organization's policies and hierarchical structure. Set up conditional rules based on invoice amount, department, vendor, cost center, or any other criteria to ensure proper and efficient routing. This added flexibility helps streamline your approval process, ensures compliance, and accelerates decision-making — all while maintaining full control over the workflow.

Manager Finance

SAP S/4HANA Real-Time Integration

Real time posting and reconciliation via secure OData APIs. The live link between AP Pro and SAP enables instant data exchange, enhancing accuracy, timeliness, and overall process efficiency. AP Pro ensures smooth flow of data and transactions, encompassing the creation, approval, and posting of vendor invoices from the VIM system to SAP, covering Finance Invoices and Logistics Invoices verification.

AP Pro SAP